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Office administrator CV example
What a strong office administrator CV looks like in South Africa, with example lines you can adapt.
What employers look for
Office administrator adverts often ask for several years of admin experience and a mix of tasks: reception, filing, supplier and stationery orders, petty cash, basic debtors and creditors, leave records, meeting minutes and office facilities. They usually ask for strong Excel and Microsoft Office. Show the range of what you look after, with numbers.
Numbers to show
- Staff in the office you supported
- Suppliers and service providers managed
- Petty cash or office spending managed
- Documents processed a month
- Records or filing audit results
- Events and meetings organised a year
- Savings you achieved
- Maintenance requests closed
Example profile and lines
Office Administrator, (company), Durban, 2019 to present (made up)
- Provided admin support to an office of 45 staff.
- Reduced stationery costs by 15% by comparing suppliers.
- Managed petty cash and office spending of R8 000 a month, reconciled weekly.
- Kept asset, lease and service contract registers up to date.
- Organised 24 meetings and company events a year.
- Logged maintenance requests and followed them up until fixed.
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Build my admin CVSkills to list
- Office procedures
- Supplier management
- Petty cash
- Stationery and stock control
- Filing and records
- Basic bookkeeping
- Leave and attendance records
- Excel and Word
Tips
- Small businesses often want one person who can do admin, a little accounts and some HR admin. Show each of those that you have done.
- Name your accounting or office systems (Sage Pastel, Xero, Microsoft 365).
- If you were left in charge when the manager was away, say so.
Questions people ask
- Is office administrator the same as office manager?
- No. An office manager usually runs the office and supervises people, and adverts often ask for more experience. An office administrator supports the running of the office.
- Should I include basic bookkeeping duties?
- Yes, if you did them. Many office administrator adverts include debtors, creditors, invoices or petty cash.
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The examples on this page are made up to show the format. Use your own real details and numbers: an interviewer may ask about anything on your CV.