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Personal assistant CV example
What a strong PA CV looks like, with example lines you can adapt.
What employers look for
PA adverts usually ask for experience supporting senior people, diary and travel management, taking and distributing minutes, correspondence, confidentiality and strong Microsoft Office or Microsoft 365 skills. Some ask for a secretarial diploma or several years of experience. Some also ask for own transport or a driver's licence. Show who you supported and how much you handled.
Numbers to show
- Executives or directors you supported
- Meetings arranged a month
- Trips booked a year
- Board or committee meetings minuted
- Events and their size
- Emails or calls screened a day
- Budget or expenses managed
- Turnaround for minutes
Example profile and lines
Personal Assistant to the Managing Director, (company), Johannesburg, 2020 to present (made up)
- Supported the managing director and two directors, managing their diaries.
- Arranged an average of 60 meetings a month.
- Booked 40 local and international trips a year, including visas and itineraries.
- Took minutes at 18 board and committee meetings a year and sent them out within 2 days.
- Prepared expense claims and credit card reconciliations each month.
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Build my admin CVSkills to list
- Diary management
- Travel arrangements
- Minute taking
- Correspondence and drafting
- Event coordination
- Confidentiality and discretion
- Microsoft 365
- Expense claims
Tips
- Put the level you supported (MD, directors, board) in the first line of each job.
- Confidentiality matters. Say that you handled confidential information, without naming it.
- If you stood in for the executive on routine matters, say what you handled.
Questions people ask
- What is the difference between a PA and an executive assistant?
- Titles overlap. An executive assistant usually supports a more senior person and takes on projects and stakeholders as well as diary and travel. Use the title the advert uses.
- Do I need a secretarial diploma?
- Some adverts ask for one, some only ask for Matric and experience. If you have a diploma, list it. If not, show your experience and systems.
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The examples on this page are made up to show the format. Use your own real details and numbers: an interviewer may ask about anything on your CV.