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Executive assistant CV example
What a strong executive assistant CV looks like at senior level, with example lines you can adapt.
What employers look for
Executive assistant adverts tend to ask for several years of experience, often at CEO, COO or director level. They name calendars, meetings and conferences, travel and itineraries, correspondence and reports, board packs and minutes, and sometimes budgets and procurement support. Microsoft Office is expected. Show seniority, scope and trust.
Numbers to show
- Executives and the level you supported
- Board packs prepared a year
- Meetings, conferences and events organised
- Budget or expenses managed
- Projects you tracked
- Stakeholders or clients you liaised with
- People in the executive office
- Time zones you scheduled across
Example profile and lines
Executive Assistant to the CEO, (company), Cape Town, 2018 to present (made up)
- Supported the CEO and COO, managing complex calendars across several time zones.
- Prepared 6 board packs a year and took minutes at board and committee meetings.
- Organised a conference for 250 delegates.
- Tracked departmental budgets and processed invoices for approval.
- Followed up actions from meetings until each was closed.
- Dealt with urgent matters in the executive's absence within agreed limits.
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Build my admin CVSkills to list
- Executive calendar management
- Board pack preparation
- Stakeholder liaison
- Event and conference planning
- Budget tracking
- Report and presentation drafting
- Project follow-up
- Discretion
Tips
- Lead each job with the level you supported and the size of the business.
- Use outcomes: "board packs delivered on time" is more useful than "prepared board packs".
- Name the tools you use for calendars, travel, expenses and meetings.
Questions people ask
- How long should an executive assistant CV be?
- Two pages. Put the latest executive role first and keep earlier roles short.
- Should I name the executives I supported?
- Usually use titles (CEO, COO, directors), not names, especially for confidential roles.
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The examples on this page are made up to show the format. Use your own real details and numbers: an interviewer may ask about anything on your CV.